Minutes

Eclipse Board Meeting Meeting 11-19-2006, 3-5 pm

Noel Wien Library Auditorium

 

Meeting Started at: 3:05 pm

Members Present: Larry Bright, Deon MacMillan, , Anita Simpson, Kim Stokes, Hope Swoffer, Pips Veazey, Kathy Port, Howard Maxwell, Greg Gibson, Rob Solomon, Bruce Gard, Nicole Nordstrand, Robin Miller, Jim Davis. Guest: Cindy Bale

Draft 


Review of Minutes: Howard Maxwell moved to adopt the September 17, 2006 Board meeting minutes. All in Favor. Motion Passed. The AGM meeting minutes of 10-15-06 will be adopted at the 2007 AGM meeting.

 

Financial Update: Activity included Coaching and Training Fees, large amount of membership dues, Uniform Payments, summer raffle income, tryout fees, contributions to the soccership fund, Coaches travel and equipment fees, advertising, appreciation gifts, and printing and reproduction. Total assets as of November 19, 2006: $63,769.08. Larry once again thanked Hope for her dedication working on taxes and the gaming permit and transferring the financial responsibilities to Kim Stokes the new club treasurer. Kim Stokes discussed the possibility of the club investing the checking account (which includes a large part of membership dues) into a 3-6 month CD to generate interest income which would be place in the soccership account. The soccership account currently has approximately $1200. The AGM soccership fundraiser raised $502 for the fund. Kim is also talking to Denali bank regarding the gaming account.

 

 

Old Business:

 

  1. Update on FYSA Activities: No one at the meeting to provide an update. Revisit at next meeting.
  2. Gaming Account: Larry thanked Nicole Nordstrand for taking over the gaming coordinator responsibilities. Nicole shared that the summer club raffle generated $8,000 for the club (160 players x 50 (1 book sold each). The club raffle continues to be an excellent fundraiser for both IPA’s and for the club.
  3. New Webmaster/Website: Larry has not heard from Jenna,Heppely, the club’s potential webmaster. Gary Bender is still updating the website, but is still looking for someone to take it over. Bruce Gard offered to possibly take it over. We still need to choose a company to host it.
  4. Scholarship Committee Report (Handout provided): Deon MacMillan provided an update on the soccership scholarhip committee. She shared that Sara Alden did a tremendous job on a draft of proposed soccership programs There are 5 primary types:

            a) Collegiate soccerships – maximum of 4 eligible high school seniors that are dedicated     to a collegiate soccer program; reward players for multiple years of commitment to te         club and give incentives to play college soccer.

            b) ODP and Select Scholarships – help toward camps and tournaments; “need” still            needs to be defined; there are issues around funding for ODP etc, out of IPA

            c) Player Scholarships: for 1st time players needing financial assistance; criteria to be           used would be qualifying for the school lunch program; delicate subject regarding qualifying criteria

            d) Travel scholarships: out of state only and based on strong need

            e) Temporary Emergency Scholarship: something significant that has happened to a             family that does not allow them to meet their immediate financial means at that            particular time.

            Deon emphasized that the soccership program is in its infancy, and starting small, and we    need to get it right at the beginning by funding small amounts before growing larger.    Further discussion need to take place on soccership funding and various mean dos       fundraising for the soccership. The interest income from the checking account would be        a great way to help fund the account without taking $ from members. Kathy Port made    a motion to approve the Executive Committee to put checking account balance into      a CD/interest bearing account. Deon MacMillan seconded. All in favor. Motion         passes.

  1. Uniform Committee Report: Kim Stokes presented the different soccer backpack options to be adopted for next year. The ’98 team would receive all new bags this coming season. Next year the club would move to get the new bag. Howard Maxwell made a motion to change the bag as presented by Kim, with the coach’s discretion to adopt new bag. Kathy Port seconded. All in favor. Motion passes. Kim Stokes introduced Robin Miller as the new Eclipse Uniform Coordinator, replacing Kim. Kim continued with an update on uniform status for next year. The United Training Suit will be available until 2008. The purple shorts will be a little bit longer than what we currently have, but the material will be lighter weight. Also Kim said that the new younger girls teams will be wearing the new shorts for the coming season, and the older girls will eventually be transitioning. Lastly, the Libero shirt is the recommended shirt which is only slightly modified from our current jersey. Kim Stokes made a motion to accept the following uniform changes for the girls teams for the next season: 1) the Libero shirt; 2) the Aquilo shorts; 3) and the United Training Suit. Deon MacMillan seconded. All in favor. The motion passes.

            Kathy Port provided the Phoenix uniform update. Kathy shared that the boys do not like their current uniform. The Phoenix will be holding off on new uniform changes until      spring or fall to see if any new options come out. The black options are very limited.           Kathy Port made a motion to adopt the yellow uniform Libero (same as the girls)     for the new upcoming teams, and postpone the ordering of shorts. Howard Maxwell          seconded. All in favor. Motion passes.

            Kathy Port requested approval to adopt a yellow sock option by each Phoenix team.           Greg Gibson made a motion to approval yellow sock option by each Phoenix team. Howard Maxwell seconded. All in favor. Motion passes.

            Kathy Port closed by asking for a volunteer to be the new Phoenix uniform coordinator.     Phoenix managers/ coaches check with your teams please for a new volunteer! Thank          you Kim and Kathy for all of your hard work suiting up our players! Great job!

  1. Logo Committee: The committee has not made much progress yet, Becca Rorabaugh has worked up some options on a combined Eclipse/Phoenix logo. Agenda item to be postponed to next board meeting. A lot of discussion around the change of the logo.
  2. Carlson Center Concessions:: Hope said that a lot of the bugs from new management of the Carlson Center have been worked out and that things are going relatively well. The October concession check should be in the mail from the Carlson.
  3. Current Registration Issues: Pips Veazey said that things are relatively calm right now. Pips is still trying to resolve the FYSA insurance issue, still some confusion how that is administered regarding comp teams. Pips will be checking with Mary Ann on insurance issues for spring soccer, and let the club know what we need to do

 

  1. Gym Time, etc. At the beginning of the indoor season Dave Veazey worked hard to get gym time at Lathrop for the entire year for Sundays, and that the SRC, which can only be booked one semester at a time. Kathy Port requested a bill for SRC and Lathrop gym times. Kim Stokes has received a bill/spreadsheet from Dave for gym times and will let team coaches/manager know what they owe. There was a discussion around how gym time is assigned and the process of going through Velma with the school district to get gym time and how the SRC is assigned. It was suggested that the club should think about having one gym coordinator to reserve and allocate gym times to individual teams. Larry added that the coaches need to work together to make this as fair and run as smoothly as possible.
  2. Coach for 95 Eclipse: Greg Gibson has graciously stepped up to coach the ’95 Eclipse through to the fall of 2007. The team is looking for a coach to take over from Greg. Please forward to Larry Bright any potential candidates.

 

 

New Business:

1.   Team Formation Policies: Dave Veazey provided a heads up to the board and sent out ideas on forming multiple age-bracket and developmental teams. Also a part of the discussion is around the play-up issue for players and impact to teams. This is an issue that the coaches first must work out before it is presented to the board to set policy. Coaches to do further work on these issues before presenting at a future board meeting.

 

Howard Maxwell made a motion to adjourn the meeting. Kim Stokes seconded.

            Meeting adjourned at 4:50 pm!

 

There will be no December Board Meeting. Happy Holidays to all. The next meeting will be January 21, 4-6 pm at The Far North Girl Scout Office on Old Steese.