Minutes -Draft

Eclipse Board Meeting 5-31-2009, 4:00 - 6:00 pm

Boy Scout Office  

Meeting Started at 4:05 pm by President Pips Veazey. All attendees introduced themselves. 

Members present: Pips Veazey, Samantha McMorrow, Bev Luoma, Brian Luoma, Anita Simpson, Sue Signor, Rory O'Neill, Tara Drennon, Howard Maxwell, Amy Geiger 

Review of Minutes: Pips moved to approve the 4-26-09 Eclipse Minutes.  Sue seconded.  All approve.   

Financial Update: – Sue provided a financial update to the board.  Our net income is $42,741.64.  Sue added that all teams have a roster and asked teams to double check them.  She also said that teams housing coaches and those players not attending the clinic will be reimbursed after the clinic.  The profit from the academy training was approximately $1,500 and we need to decide what to do with it.  Reconciliation of the 3 v 3 tournament is done.  Checks will be issued.  Any questions for Sue, send her an e-mail.  

Old Business:  

1. FYSA Update: Brian Luoma :  FYSA is finishing the fields for the first games tomorrow, June 1st!  FYSA has had a setback on finances due to the CMI company going bankrupt, wiped out 7 years of accumulated reserves.   FYSA now has a great system for collecting registration money which goes directly into FYSA's bank account. People really need to be pushing to try to get a turf field, Anchorage has 7 and other locations have them as well.   There is a possibility that we may be able to work with the Carlson center and use the turf field inside of there for $100.00 an hour.

2.  Registrar News:  Tara shared that this year we had on line Ina K registration and that we will be seeing more of this.  Early bird registration can be a problem.  All team should do early bird if possible, $25.00 off. Tara is suggesting that in early February we have a managers meeting with upcoming deadlines, etc.  Tara mentioned that she does have some concern with on-line sign ups for outside tournaments and parents using their own credit cards.  Pips to talk to other club managers  about how things are going in comparison to us.

   3.  Raffle Update:  Nicole is collecting money for the raffle.  She will have a  collection for the first book turn in and subsequent turn ins prior to the deadline.    We are still looking for people to help with raffle coordination.  This is a very  important position that we need filled.  

4. Summer Clinic: Howard has done a good job organizing the schedule for the clinic.  Coaches come in on Monday night and will be here for 6 days.  Each team is to bring a tent, water, first aid kits.  Each players needs to bring a ball, sunscreen, bug dope, and water.

5. Field Day - We will be postponing field day this year as nobody has stepped up to coordinate it.  Pips mentioned she would still like to have some type of club get together, perhaps during the clinic times.

6. P94 coaching - The team still does not have a permanent coach and still has many of the same coaching issues.  Mary said that Mark is going down to the Ina K.  The team is keeping their options open.

7.   98 Coach - A formal applause was given to outgoing coach Will Irvine for his incredible dedication and contribution to the Eclipse Club as a whole.  He and his family will be greatly missed. 

   Pipe has looked over Noel's paperwork, references , etc.  and said everything looks good.  Howard Maxwell made the motion to proceed to make Noel  Rathbun the new head coach of the 98 Eclipse.  Tara seconded. All approved.  Motion passed.  Pips to e-mail Noel's acceptance as the head coach by e-mail.

8. Coaching Coordinator/Goal Keeping position- Finalizing the final contracts for these positions before we start to fill the 2 positions.  John Cadigan did the goalkeeping clinic and will give 2 classes to the club for the training to goalies.  Eric Cort has expressed interest to help out. Tyler Foster, a West Valley keeper would be happy to give some keeper training.  Howard would like to see him provide the training once a month or even three times a month.  Fairbanks' biggest weakness in soccer are goalies getting proper training.  Pips suggested we move forward with goal keeper training this summer.  

New Business: 

1. Summer Schedule - Pips suggested that the Executive Board meet in July and set up try out dates at that time.  2000 teams - we need to start filling these coaching positions and need to be recruiting now.   Pips also mentioned that we do  need to have teams representatives at all meetings so that we know the  information is being communicated to each team.  We need to increase communication with teams through coaches and managers, and we need coaches attending the meetings as well.  Each team should have at least one person representing the team at the monthly board  meetings.  Pips would like to set a schedule for the year outlining all board meetings, AGM, clinics, tournaments etc. for 2009-10. 

      The meeting was adjourned at 6:18 pm by Pips Veazey. Seconded by Howard  Maxwell.  
 

The next meeting will be in August after State cup.  TBD.