Minutes -Approved

Eclipse Board Meeting Meeting 3-29-2009, 3:00 -3:45 pm

Noel Wien Library  

Meeting Started at: Rebekah Cadigan, sitting in for President Pips Veazey, opened the meeting at 3:05 pm.   

Agenda:  New Refereeing Training 

Members present: Tara Drennon, Samantha McMorrow, Gina Burgett, Bev Luoma, Anita Simpson, Sue Signor, Rebekah Cadigan, Bill Black, Sarah Keller, Annette Freymueller, Maggie Castellini, Natalie Mayer,  

Review of Minutes: Sue Signor moved to approve the 2-22-09 Eclipse Minutes.  Tara seconded.  All approve.   

Financial Update: – Sue provided a financial update to the board.  Our net income is $47,943.67.  She mentioned that the tournament fee for the Far North Tournament has increased, and that some teams have requested reimbursement for this fee for an outside tournament.  She also said that we will have to review our membership fees prior to our next AGM to ensure that fee is covering all the tournaments, with the increased tournament fees in general.  Any questions on the financials, call Sue. 

Old Business:  

1. FYSA Update: Brian Luoma :  April 25th is the Annual Run-A-Muck FYSA fundraiser.  Volunteers are still needed, contact Janet Schaefer. FYSA is hoping to recover the losses from the computer company that went bankrupt. There will be a volunteer clean up day, barbecue to get the fields going.  Update at the next meeting.  The new soccer field should be available next summer, 2010.  This will allow men's and women's league to play on other nights other than Friday nights.

2.  Registrar News:  Tara has player passes for all teams.  She is also working on a fundraising spreadsheet information sheet for all fundraisers in the club. She also asked if there is a manager for the E91/92 team.  It has been difficult to communicate with that team.

   3.  Uniform Update:  Bev mentioned that if coaches or managers need anything that  they can give Dave with Eurosport their e-mail address.  Also Bev mentioned that  there is a refund for Sarah Keller's team on a uniform issue.

   4. Raffle Update – Nicole not present.  As of last week we do not have our permit  renewed.  Tickets are printed for the raffle and are ready as soon as the permit is  issued.  

5. Summer Clinic E-96 and E-94's are not doing the clinic because of Director's Cup and Regional's that coming week.  April 15th is the due date for Summer Clinic payments.

6. P-94 Coaching - All paperwork is in.  To discuss at next board meeting. 

New Business: 

1. Field Day - It is scheduled for May 17th.  We are looking for someone to step up to manage this event.  Howard has done it in previous years and done a great job, but we need a new body this year.  The plan is to have it at Randy Smith.  Final details to be discussed at the next board meeting. 

2.   Referee Training - There are conflicts for referee training during the Jennifer Templeton 4 vs. 4 tournament.  It is affecting a lot of kids and there is a great deal of concern if there will be additional training prior to the season starting.  Maggie Castellini shared her views and thinks as a club we need to try to get additional dates and that these training dates are better communicated and coordinated.  FYSA is not responsible for the training.  There is only one person in the state certified to do this training, so we are at the mercy of the referee association to have these scheduled.  It is imminent that the Eclipse Club, FYSA and the referee association improve communications on any future training needs and dates so that players are informed and have the opportunity to do such training.  An e-mail will be circulated immediately amongst the older teams to find out what the desire for such training is prior to this summer. 

3.   Will Irvine - Sadly, the club received the news that Will Irvine and his family will  be moving to California for family reasons.  The family will be moving the end of  May/early June.  Will has been such a great contributor as a coach, goalie trainer,  mentor, helping other coaches and just a huge part in our club.  Will and his  family will be sorely missed.  Wish Will and his family the best.  Steps are in  place to have Noel, the current assistant coach, step up as head coach and John  Mayer will step up as assistant coach.  To be reviewed and approved at the next  board meeting. 

      The meeting was adjourned at 3:45 pm by Rebekah Cadigan. Seconded by Anita  Simpson.  
 

The next meeting will be April 26, 2009, Boy Scout Office, TBD.