Agenda

Minutes - DRAFT

Eclipse Board Meeting 1-20-2008, 5:30-7:30 pm

Girls Scouts Office, Old Steese

Meeting was called to order by Larry Bright at 5:35 pm. Larry apologized for the late meeting. We will start at the normal time at the February meeting. The Board introduced themselves.

Members Present: Larry Bright, Sue Signor, Rebekah Cadigan, Anita Simpson, Kathy Port, Bev Luoma, Brian Luoma, Bill Black, Sarah Keller, Aisha and Jon Bray, Sue Bishop, Linda Olson, Mary Shipman, Howard Maxwell, Fabio Mariuto, Rob Solomon, and Bruce Gard.

Review of Minutes: No changes to the minutes. Motion made to accept the minutes by Howard Maxwell. All in favor.

Financial Update: Sue Signor shared that the accountant plans for mid Feb as the 1^st treasurer training. Sue is asking for a profit and loss statement and a balance sheet for next month. Update on membership – Sue has received from every team and one player is on hold and one is applying for a scholarship. Sue needs a roster for ’92 Eclipse and ’93 Phoenix. Still need to deposit for the last 3 vs 3 tournament.

Old Business:

1. FYSA Update – Brian said the younger kids indoor session starts Feb 3^rd. FYSA received the grant for S. Davis to build 6 fields. FYSA to start in spring. FYSA received approximately $330,000 straight out, and can get another$ 50,000. FYSA also got $130,000 from Fairbanks Youth Sports. Should be enough to build fields, fences, grass etc. We hope to start using the fields by summer of 2010. FYSA would like to do three soccer camps this summer, not using Frank Trovato this time.

2. Updates: a) The Website: Ever since we looked for volunteers, Howard has stepped up to do it and has done a great job. Howard is happy to do as it is, but has no time to redesign work. If we need to revamp we need to get the right volunteers or persons to do this. Howard is ok with taking requests and keeping the website updated; Howard does not have time to update people information but he can keep the website updated. If we have someone within the club that wants to help with redesign of the website, Larry would like to have any names submitted who may be willing to take on this role.

b) Support for volunteers? Larry asked if we want to pursue this for volunteers; some kind of scholarship for board members so they get something for their time – a membership, etc. Kathy Port said the club may have a problem funding this with the state of our club’s finances. Larry agrees that we may need to wait as Kathy suggests seeing how our finances are, possibly address in the fall and survey this question at the next AGM. Howard said that we may want to have a philosophical discussion on how the board feels about this approach. Howard says we need to find out the gut feeling of it. Howard made a motion to table this issue until next AGM and to put a survey together for the next AGM for members to fill out. Rebekkah Cadigan has offered to make the survey draft for the next AGAM. Sue Signor seconded the motion. Motion passes.

c) Accountant Contract: contract was signed at the end of December. It is a done deal. Sue has a copy of the contract. Sue is cleaning up who needs to sign from the various teams. Howard requested if Sue can ask the accountant for short term investment, cd, or something else to gain 3 months interest while our membership dues money is sitting in the bank.

d) Uniform Contract: Is signed and is in place. There have been a couple problems. Trying on uniforms and having them ordered have created a few bumps. Larry has not talked to Greg but the last round of e-mails he seemed like the order is almost ready to send out. It has taken longer than we wanted to get the order out. There were some issues regarding the order forms themselves, caused some headaches. This is a learning process. It was stated that it is little more difficult for Greg to have to contact Kathy for the boys teams and Robin for the girls teams. We need to learn from this for next year and have one person following up with Greg. Larry will try to reach Robin to find out a status. We need to find out if the uniforms have been ordered, because it is later than we originally wanted.

e) 3vs 3 tournament: Howard said the tournament went very well. Good participation, we did ok financially mostly from the sponsors who paid for t-shirts etc. It was a bad weekend with ODP and Valdez skiing, but it was manageable. We only had one gym and had great reffing from the club coaches and a lot of volunteer support from others in the club. Everything seemed to have ran smoothly. There will be a letter written to sponsors etc thanking for help in the tournament. Howard said that next year he plans to pass on the tournament to another team(s); 3 teams traveling this summer organized it – ’96 Phoenix boys, ’91 Eclipse girls and ’93 Eclipse girls for travel to Minnesota. April 26^th and 27^th is the date for the 4 vs. 4 co-ed tournament scheduled for spring along with a spaghetti feed.

3. Eclipse Raffle Dates: Table till next meeting; Nicole not at meeting. Howard mentioned he thought it was a good idea to do the raffle around the Midnight Sun tournament to make $ available for the players earlier in the season and for travel. Howard made a motion to start the raffle April 1 with the raffle at the Midnight Sun Tournament. The board is in favor of starting earlier; commence the raffle around April 1. Kathy Port seconds it. Details to be provided at the next meeting by Nicole Nordstrand. All in favor. Motion passes.

4. Gym Time Update: Sue Signor said there she is updating gym time. We have bills through December, our estimates are good and we still have some open time that teams can use. Sue is working the details on the gym payments – some have overpaid and some still need to pay. Dave Veazey has done a great job keeping it all in tact.

New Business:

1. Club Business: The coaches were at a meeting two months ago and discussed the club clinic and essentially decided to avoid the conflict with the high school players with the state tournament. Decided to pull the high school players out and schedule after the state tournament. Schedule a younger tournament during the earlier part of the season. We are working with Frank – it will be a different clinic. The club has done this clinic for about 7 years. It has been nice to get the clinic all at one time with all the teams, but now we see there is not much of an option. Bruce Gard mentioned that the high school soccer season really needs to change, high school conflicts with club teams. The high school clinics will be shortened and Larry is to negotiate the price. Larry said that if we can use the same coaches for both clinics than we should get a price break. Bruce is working coaching end of it, and Larry is working the financial end of it. Ben and Alan to discuss with Larry and Bruce what clinic their ’94 team may fall into for the clinic preferably the high school clinic time.

2. Spring Tryouts- any interest? The Phoenix ’98 would like to have a tryout; Eclipse ’91 team is looking and ’94 Phoenix; Larry to send a note to coaches asking about this request so we can get it rolling.

3. Keeper Training - We have some time at the SRC reserved on Saturdays for keeper training. Should we have some formalized, structured keeper training? Last year we had some training. Since then it has fallen by the wayside. Howard did some this fall. Howard said he would like to have the board think about how we can institutionalize that someone is available to provide keeper training and is available to our teams and specifically made a motion to the board to approve to pay for SRC time and pay $15/hr for keeper training. 5 days of gym time and pay $175; dates are on the gym sheet on 5 Saturdays and be finished by March. Gym time charge would be $400 for all the sessions, or a total of about $575 for keeper training taught by Liviu Byrd; good training for goalies. Kathy seconded. First hour for youngers and next hour for olders. Kids are usually the coaches pick. How to pay for the keeper training was discussed. One idea was to charge each team for keeper training - $50 a year for training for example. However, it is felt that this is a club expense covered by raffle or team memberships. Keeper Training starts this Saturday – 12 – 2 pm and ends March 1^st. Howard suggests that we have a Director of Goal Keeping who conducts this training and gets paid like a coach gets paid. Howard said he would really like to see this. Hard for coaches to do this when a coach is training the rest of their team during their own time. Sue Signor asked Kathy Port after review of our finances etc. this past fall if this was area that would be covered by the club and Kathy says this should be continued to be paid by the club. Sue Signor made a motion to approve keeper training to be paid by the club. Rebekah Cadigan seconded. All in favor. Motion approved.

4. Unified Logo: Larry brought up the logo issued prompted by Fabio, about putting the Phoenix logo on Jerseys. Larry is not personally opposed to this, but feels the Board needs to approve this. Instead of two different logos, Larry believes we need to have one logo for the club. Do we need a motion for the club to have one logo for the club? We have grown so much but our club needs to get more professional how we represent ourselves as our club, particularly our name as a whole and our logo as a club and how we put it on our uniforms. Larry in the past feels like he has never felt we need to change it because people get territorial on this issue, but thinks that the future of the club would be better served to have one name and one logo to represent and market our club. We need to represent ourselves as one big club with the good teams – Bruce suggests we change our club name including the Eclipse and Phoenix teams. We can start with a unified logo. Larry says how are we serving the best of the club, not just boys and girls, we need a symbol for the whole club. Maybe address one piece at a time. Howard suggested that we make a motion for a combined logo and go to a professional. Kathy suggests that we seek a proposal on changing our club name and logo; this is the amount of money I want to spend, and this is what we need to do; we need to do the research on how much it will cost to do a logo. She proposes that we have three different logos to represent our club. One with the four colors, one with current logos, one with the 3^rd and that it be someone who is interested on this issue and needs to present this to the board. Fabio Mariuto offered to go to Trademark/Rick to find out what the options could be on the logo and come to the next board meeting with a proposal. Rebekah Cadigan to go to the Newsminer/Edie to find out about logo options as well and come back to the next board meeting.

5. Uniform Request – Howard wants to pilot the girls uniform with the option of wearing an all white uniform, and an all purple uniform. Howard commented that it is more common to have a solid uniform. He proposed that a team do it and pilot the uniforms. Howard moves that his team, ‘93” pilot the new white uniform. Kathy seconds it. Larry discussed that this does not make sense, and that why should only one team do it. Howard thought this is a way to get teams thinking this way down the road. Larry Bright tabled this discussion to the next meeting to finalize the decision.

Meeting adjourned at 7:33 pm.

Next meeting Sunday, February 17^th, 3-5 pm Borough Library Conference Room.