Minutes

Eclipse Board Meeting 1-22-2006, 4-6 pm

Farthest North Girl Scout Council meeting room (Old Steese Hwy)

 

Meeting Started at: 4:10 pm

Members Present: Larry Bright, Kathy Port, Anita, Simpson, Hope Swoffer, Pips Veazey, Gary Bender, Sue Bishop, Caroline Webster, Bruce Gard, Bev Luoma, Brian Luoma, Howard Maxwell, Alan McGinty, Rick Port, Rob Solomon, Kim Stokes, Guests: Bett Schaffhauser U18 Boys Flaming Lizards Parent Rep.

 

Review of Minutes: Howard Maxwell made a motion to adopt the 11-20-05 Meeting Minutes. All in favor, motion passed. The December Õ05 Eclipse Board Meeting was cancelled due to holiday schedules and because there were no urgent agenda items needing to be addressed. All December Ô05 agenda items to be included on January Õ06 Board Meeting agenda.

 

Financial Update: Activity included Membership Dues, two checks from Carlson Concessions; Team Pictures ; Tryout fees; Award patches for juggling; P.O. Box rental; building rental; Uniform payments, and Registration fees. Total assets as of January 22, 2006: $44,507.38

Hope Swoffer informed the Board that she accidentally through away checks given to her for uniforms and FYSA dues. She is having individual teams re-issue the checks that were lost. Most have been collected to date. Included in the loss is $202 cash from one family. The Eclipse checks used for FYSA dues will be voided out. Larry Bright made a motion to pull $202 from the Eclipse Club Treasury to absorb the $202 cash loss. Rick Port and Kathy Port moved to pass the motion. Motion Passed.

 

Old Business:

 

  1. Update on Uniform Order: Kim Stokes updated the team on the status of uniforms. The Eclipse girls uniforms are here and they are being invoiced. A few items have been back-ordered. The Spring Unform Order will be due by the end of February. Kim will e-mail a note letting the Eclipse teams know. Kathy Port confirmed that the Phoenix boys orders are here. There is a small problem with the socks, they have a slightly different design. It was decided, to keep expenses down for players that the changed socks will be used and that Phoenix players can still wear the old design of socks as well since the change is slight.

 

            Alan McGinty inquired about the lack of color, logo, etc., only a number on the Eclipse       girls white uniforms. Alan will look into what it would cost to put the logo on both the           white and purple uniforms. Alan to present to the board the cost to do this and may test      the logo on his Õ94 girls team as an example for the rest of the girls uniforms.

 

            Kim Stokes will be sending an e-mail to the Eclipse clubs informing them the process of     having the handles on their Adidas Bags fixed and when it can be done. Adidas will be          paying to have the handles fixed.

  1. Update of FYSA Activities: Brian Luoma shared that 500 kids are registered for the indoor spring rec season. Team rosters, equipment and gym times have been issued. Dave Milne will be spending a practice session with each indoor team. The Running Club will be working with FYSA April 27th for a fundraiser. More details to follow. FYSA needs a Treasurer. Also the State Soccer Symposium is April 1st and 2nd at the MatSu/Colony High School. They are looking for Fairbanks Reps. Also at the Alaska State level they are looking for a Vice President and Secretary, as Gary Bender is retiring his post. Lastly, FYSA has discouraged Dave Milne from coaching at West Valley High School and Miriam Moran from coaching Latrhrop High School due to conflict of interest.
  2. Club Clinic: At the December coaches meeting, the coaches discussed the possibility of an earlier club training clinic. It was felt the Georgia Clinic can be too late in the season and that the coaches wanted training before the season starts. The Georgia Clinic folks can not come to Alaska any sooner than the time they have always done it. Howard Maxwell and Jennifer Templeton approached Frank with Alaska Direct Soccer (ADS) about providing a similar clinic at the end of May /early June timeframe, before the Ina K. tournament. The negotiated cost for teams with 11 aside is $135/player which will include 4 full days. The younger teams will have 4 days of ½ day clinics for $95 per player. The general outline of the clinic is similar to the Georgia clinic. The expenses are all inclusive, meaning the teams will not have to provide lunches or housing. Jennifer Templeton is working the specific details and is working on a customized camp for each team along with coaches training. Frank will be providing coaches at the ODP level, and Collegiate level (particularly at the Division I level) both male and female. All teams would be attending this clinic except for the older girls/boys teams. Goal training also comes with the clinic. There was a feeling that the clinic costs were a little higher than what teams would like to see - $135/player vs. the Georgia clinic at $110/player. Also the cost of the ½ day rate of $95 did not seem to be of good value in compared to the full clinic. Larry Bright added that it is important to try something different and evaluate it. Larry will keep in touch with the Georgia Clinic folks. They could still come up at their usual time to work with teams and provide clinics if there is a need as they come to Alaska anyways to work with the Chugiak teams. Please share your teamÕs interests with this offer with Larry Bright. Howard Maxwell made a motion to approve. Motion seconded by Kathy Port and Gary Bender. Motion Approved to accept Alaska Direct Soccer (ADS) proposal to provide clinic to Eclipse/Phoenix Teams. More details to follow
  3. Registration with FYSA: It was a first time for Pips Veazey to register the Eclipse/Phoenix Clubs with FYSA for the spring season and it went rather smooth. Pips mentioned that she will enforce the $25 late fee for late registrations, due to the difficulty of tracking down teams and getting paperwork in on time. Miriam Moran originally wanted everything on CMI. Pips has everything in hard copy and will be working with Miriam to input the data. Pips also mentioned that we will have comp gym times by the end of the week. Larry Bright thanked Pips for a great job getting the teams registered.!

 

New Business:

It was announced that Bruce Gard was awarded the Coach of the Year in Alaska. Congratulations Bruce – job well done! The Daily Newsminer wrote an article about this achievement. Also, great recognition for the Eclipse Club.

1.   Indoor Soccer Facility Campaign – Dave Veazey could not attend the meeting due to a delayed flight. He will address this agenda item at the February meeting.

2.   Proposed Changes to General Procedures Sec 4.4 Start-Up Package (handout): Howard Maxwell provided a handout outlining the proposed changes to the General Procedures Sec 4.4 Start Up Package. Howard proposed that the start-up dollar amount given to each team is $200.00 for newly formed teams for their first season of out door play. Howard Maxwell made a motion to replace this section 4.4 with the language in his handout. Motion seconded by Kathy Port. Motion Passed.

 

     

3.   Spring Tryouts: Howard Maxwell wanted to know how many teams need a Spring Tryout. It is proposed to have the tryout by the 3rd week in February so that uniforms can be ordered by the end of February for any newcomers. The following teams confirmed they need Spring Tryouts:

Õ93 Phoenix Team

Ô96 EclipseTeam

Õ96 Phoenix Boys

The above coaches of the teams will work out a time for tryouts. The Board agreed to help pay for the advertisement in the Daily Newsminer announcing the tryouts. Howard Maxwell to draft announcement/flyer for approval.

4.   Application for New Team - U18 Flaming Lizards (handout): Larry Bright received a January 18th letter from Larry Foster, coach of the U18 Boys Flaming Lizards, requesting to join the Eclipse Club. Gary Bender noted that he would like to see more on LarryÕs application as an outside team entering the Eclipse Club. The Board would like to have all questions answered and found it difficult with Larry Foster not attending the Board Meeting supporting his request. Bett Schaffhauser, a parent representative of the U18 Flaming Lizards was there in place of Larry Foster to help answer questions or concerns. The U18 Lizards are dedicated to follow the coach, Larry Foster, and would like to join the Eclipse Club. Larry Foster has issues with the Flaming Lizards Club and most likely would no longer be the coach of this boys team if they stay with the Lizards Club. There was much discussion on this topic including the need to follow the proposed amendment of November, 2005 on policy on Admitting Existing Teams to the Club. Larry Bright emphasized that the Eclipse ClubÕs intention with this proposal to admit existing teams to the club is to keep paperwork minimal, save cost and time. He added that we need to help these teams play with minimal hassle to the teams. Larry Foster is already a coach in the Eclipse Club so the circumstances of adding the Flaming Lizards are a little bit different. There was some concern that Larry Foster does not attend the Eclipse board meetings or coaches meetings and needs to be a fully functioning member of the club. It was felt the letter Larry Foster provided the Board could have provided more specifics. However the Board was aware of the urgency to make a decision before the next Eclipse Board Meeting so that the U18 Flaming Lizards would have an answer one way or another before the next Flaming Lizards Board Meeting in mid February. Larry Bright added that if accepted to the club each player would be required to pay the $125 Membership Due and that the uniform issue will need to be finalized. The Board decided to take a vote to see where the Board was on this request. Bruce Gard made a motion to take a vote on accepting the application of the U18 Flaming Lizards Team. Kathy Port seconded. There were 8 Yes Votes; 4 No Votes; and 3 Abstained. The Motion Passed. The U18 Boys Flaming Lizards are accepted to join the Eclipse Club. Welcome Aboard. Larry Bright will discuss with Larry Foster the importance of attending Board Meetings and Coaches Meetings.

 

Larry Bright made a motion to adjourn the meeting. All seconded.

            Meeting adjourned at 6:10 pm. Next Meeting February 19, 2006 at the Farthest        North Girl Scout Council meeting room (Old Steese Hwy).