Minutes - Draft

Eclipse Board Meeting Meeting 12-07-2008, 4:00 -6:00 pm

Boy Scout Office  

Meeting Started at: 4:05 pm 

Agenda:  Howard Maxwell added 3vs3 tournament to the agenda. 

Call to Order:  Pips Veazey called to order.   She thanked all attendees for coming.  All attendees introduced themselves. 

Agenda:  Howard Maxwell added 3vs3 tournament to the agenda.. 

Review of Minutes: Minutes from the September 21, 2008 meeting were reviewed; Howard Maxwell moved to adopt the minutes. Sue Signor seconded. Minutes approved.   

Financial Update: – Sue Signor provided an update of the club's financial state.   Our club sent money for South Davis to be matched by the Rasmusson Foundation.  She shared that she has membership dues from all players. 

Old Business:  

1. FYSA Update: Brian Luoma shared that everything is going along.  He said that  FYSA is  having website problems.  There will be a final push for Session II  indoor registration at Play it Again Sports.  Sue asked to see how much FYSA  received for the matching portion for South Davis.  Brian to get number for Sue.

2. Accountant News:  We are trying to protect our non-profit status.  So we have  been working on player accounts.  All team budgets are to be sent to Sue by mid  January  She shared that any time there is a refund for a players family – it will  require board approval.  The board is working on the first steps to make these  changes into procedures.   Sue asked members if they had any further thoughts on  IPO's etc.

3. Registration News:  Tara is still waiting on registration forms.  Still waiting from  6 teams.  Tara said the roster on the club still needs to get final updates.  Tara also  has player passes on order.   Howard thought it would be helpful to find out about  our e-lists.  All club, coaches, all members, just board as possible distribution  lists.   Tara will also get board rep information.

4.    Uniform orders:  Bev Luoma said it looks like in the end the decision to use  Eurosport turned out well. On the Eclipse side and the Phoenix side orders are  going well.  Some teams will be getting their uniforms in already.  Uniforms are  looking good.  Generally, things are going well. Dave with Eurosport has been  great to work with.  Sue is curious to find out how treasurer's paid for uniforms  – if teams sent checks, curious to see how it went.   Please provide Bev any  feedback on uniforms if you have any.

5.    3 vs 3 tournament – The Phoenix 97, 95 and E95 are putting on the tournament –  Brian is hoping to get teams signing up – should be lots of fun.    Getting some  good sponsors.  Any issues regarding 3 v3 should be passed on to Pips before she  meets with FYSA and Martin in January.  The Cyclones may do an adult  tournament. 
 

New Business:

1. Committees:  Rebekah Cadigan talked about wanting to get some new committees  – would like to spread out the work to various committees.  Rebekah has the list:  1)IPO committee; 2) Scholarship committee; 3) Gaming Committee – no takers.  Send an e-mail out to teams to get people to sign up for these committees.   Also  there was a question on the status of this year's Academy training.  Rebekah asked  if Will Irvine will run it or if someone else will be taking on the task this year.   We need to get this going for these kids or they will miss out on the opportunity.   Pips to call John Cadigan regarding Academy Training. Pips got a call from  FYSA regarding insurance where we can pay it only once a year.   Supposed to  collect $30 a player if teams are not signed up for FYSA but practicing in gyms.   We would like to pay only once. 

2. Coaching Meeting: Pips would like to have a coaching  meeting in January.   Also, next month have a better rollout on IPA and discuss it at the January board  meeting.

3. General: Sarah Keller shared that the E95 would like to sell coffee and chocolate  and other items to fundraise to travel outside and would like a good quality  Eclipse logo;  Members at the meeting did not have a problem with their  fundraising ideas. 
 
 

      The meeting was adjourned at 4:55 pm by Pips Veazey. Seconded Tara Drennon.