Minutes -Approved

Eclipse Board Meeting 4-26-2009, 3:00 -4:20 pm

Boy Scout Office  

Meeting Started at 3:05 pm by President Pips Veazey. All attendees introduced themselves. 

Members present: Pips Veazey, Samantha McMorrow, Gina Burgett, Bev Luoma, Brian Luoma, Anita Simpson, Sue Signor, Rebekah Cadigan, Sarah Keller, Nicole Nordstrand, Natalie Mayer, Linda Olson, Noel Rathbun 

Review of Minutes: Sue Signor moved to approve the 3-29-09 Eclipse Minutes.  Sarah seconded.  All approve.   

Financial Update: – Sue provided a financial update to the board.  Our net income is $50,946.42.  Sue is collecting for the club clinic.  She added that we have more expenses than income due to paying out gym fees.  The 3 vs. 3 tournament is being reconciled and will be paid up.  Sue gave a reminder that any outside travel tournament request for reimbursement need to be submitted to her.  We have about 205 players on the team.  Pips commented that Sue does a great job working with our accountant and what a great job she has done staying organized and being timely on our financials.  Thank you, Sue. 

Old Business:  

1. FYSA Update: Brian Luoma :  May 16th is a field day, clean up day for FYSA.  FYSA really needs to fundraise after the $30,000 loss from the computer fiasco.  Everyone is encouraged to come and help, participate in the fun activities and enjoy the barbecue.  Outdoor registration is currently going on and the deadline is soon approaching.  Also a reminder to all competitive players that they have to sign up with FYSA on line no later than May 15th. 

2.  Registrar News:  Tara was home sick.  Pips shared that Ina K has changed their registration this year. It is an on-line registration.  Let her know if you have any questions for sign up.  Tara also has a fundraising spreadsheet in progress of all fundraising being done by our teams in the club.  Also Tara wanted to remind everyone to pick up their player passes.

   3.  Raffle Update:  The raffle is all ready to go.  Nicole has all tickets and  information for the raffle coordinators for each team. She has made packets for 20  players per team - each team has 120 books.  The raffle is at 2 pm on June 28th of  the Midnight Sun Soccer Tournament in Fairbanks.  Nicole has not secured any  sales locations and could use help with this.  If anyone can help please let her  know. We still need a primary and alternate gaming coordinator.  This is crucial

         as it is the club's primary way of raising money and sustaining as a club.  Final  ticket turn in will be June 20th, 2009.

4. Summer Clinic: We have 6 coaches coming so far.  Pips is to get the times of the Clinic from Howard and then e-mail out to all teams.

5. Field Day - We will be postponing field day this year as nobody has stepped up to coordinate it.  Pips will send out an e-mail to check on whether we have some type of club event in June, either around the club clinic or during the Midnight Sun Tournament.  We need to examine exactly what we want from field day and for the future of this event.

6. P94 coaching - Mark Lew - assistant coach for the team.  He has agree to help with practices.  We still need a head coach for the team.  Marci Lundgren and Linda Olsen have talked to Shawn Lundgren about possibilities that he may know of.

7. Coaching Coordinator/Goal Keeping position- Pips has initial contract and also has approved by-laws to get a qualified individual for this position.  This person would be a person that would be a coordinator of such events as Field Day and the Summer Clinic which we are in such need of help.  To discuss at the next meeting. 

New Business: 

1. 98 Coach - Noel Rathbun introduced himself and talked a little about himself and his desire to coach the team.  Noel has an E license.  He comes highly recommended from Will Irvine and many others.  Noel has his paperwork in and will be approved at the next board meeting in May

2.   Goalkeeper Training - On May 1, 2nd there is an excellent goal keeper training recommended by Howard.    It was recommended that a $400 stipend be given to 2 coaches who wish to attend.  The recommended coaches to attend are Bill McKenzie and John Cadigan.  In return, these coaches will provide a 2 hour goalie clinic for goalies in our club.

3. Other- Linda Olson and Anita Simpson thanked everyone for their support of another very successful tournament in the name and memory of beloved coach Jennifer Templeton.  There were 31 teams in the tournament with a great deal of fun and competition.  The Spaghetti feed and Silent Auction were also received very well.  Thank you Eclipse.   
 

      The meeting was adjourned at 4:20 pm by Pips Veazey. Seconded by Sue Signor.   
 

The next meeting will be May 31, 2009, Boy Scout Office, 4-6 pm.