1. Call to Order
   The meeting was called to order by Greg Gibson, President at 6:45 PM.
   
2. Roll Call
   The board members marked with an "X" were in attendance:

"X" Board Member Team Position Executive Board

Alden, Sara 84A Coach

X - Bender, Gary 88 Manager

Devries, Jessica 89 Co-Coach (1 vote total)

Fouts, Nini 82 Manager

Gibson, Danny 89 Co-Coach (1 vote total)

X - Gibson, Greg 82/88 Coach President

Gibson, Erin 86 Coach

Edminston, Gina 86 Registrar

X - Keepers, Cheryl 84A Manager Treasurer

X - Moore, Ron 84P Manager Vice-President

Dverk, Scott 84P Coach

X - Stuvek, Sallie 86 Manager Secretary

Beagle, Summer 90 Co-Coach ( 1 vote total)

Jennifer Smith 90 Co-Coach (1 vote total)

Team Representatives and Guests in attendance (marked with an "X")

Colang, Linda 89

DeVries, Jamie 82

X - Elterman, Debbie 84A

Farris, Ann O18

Greene, Richard 82

Graham, Jerrie 86

Kadel, Polly 86

X - Olson, Patty 84P/88

Pederson, Fran 82

Stone, Karen 84P

X - Vredenburgh, Cindy 88

X - Zellweger, Amber 90

Templeton, Mark 90

Woods, Mary

X - Templeton, Sondra 90

Arundale, Robert 84P

 

3. Introductions of Guests
   Royce Conlon and Robert Arundale were introduced as guests. The Roll Call list was reviewed for update purposes, and will be distributed with the minutes of the September 8, 2000 meeting.
4. Acceptance of Minutes
   The minutes from the May 20, 2000 meeting were reviewed and approved. Gary Bender made the motion for approval, seconded by Sondra and approved unanimously.
   The minutes from the August 4, 2000 meeting were reviewed and approved. Ron Moore made the motion for approval, seconded by Gary and approved unanimously.
5. Financial Statements
   Cheryl presented the Financial statement through September 8, 2000. We still have $1,895 in accounts receivables ($1500 for the lining contract with FYSA and $395 for player fees still uncollected). The checkbook balance was reported as $104, excluding the $4000 designated as savings. Ron indicated that there would be approximately $500 for wrap-up uniforms incoming. Clinic revenues this year were substantially less, with a profit of only $147. Travel reimbursements were higher this year and we did purchase some equipment this year. Ron moved to accept the financial statement, Gary seconded and the motion was approved unanimously.
   
   It was mentioned that FYSA has not been very happy with the lining contract this year as the lines were not painted as often and they were crooked in many instances. Debbie Miller, the lining coordinator has not received any complaints.
   
   Cheryl presented a draft of the soccership program. Some non-profit sport teams are able to get funds through the United Way (FAHA was given as an example), The program needs criteria established, possibly by family size, income and need. A committee to review the applications would need to be established, or it would need to be assigned to the executive committee.
   
   A coach was not able to attend the Far North Tournament this year, but has an assistant attend in her absence. The coach paid all the expenses for her substitution and wondered if she could get reimbursed. Cheryl made a motion to pay the expenses as we would have incurred them anyway had the coach traveled. The motion was seconded by Sallie and was approved unanimously.
   
6. Old Business

Try-Outs: The U12, U13, and U14 try-outs held on:August 18 went well. The 88, 89 and 90 team rosters are set. There was good attendance. It was noted that the 89 team is now all age appropriate.

The tryouts for the older teams will be Saturday, September 16, 2000 at the FYSA fields from 4-7PM. Ron indicated that the 84P team is still looking for a coach and that they will continue their recruitment efforts. Sallie will add team preference to the form, so that they can specify on the application form with team they would like to be considered for. Postcards will be in the mail by Saturday, September 9, and Sallie will coordinate the registration process.

Gaming Permit: The two sponsors for the gaming permit will be Linda Colang and Amber Zellewger. They will send in the application as soon as the material has been reviewed and the test taken.

By Law Changes: The current by-laws require the executive committee to be elected from the board of directors. The proposed change will allow the executive committee to be elected from the general membership. No change to the voting process will be required as a team is allowed only 2 votes, one for the coach and one for the rep. Change to by-law section 6.1.3.1 to amend as described above was motioned by Sallie and seconded by Gary, and was approved unanimously.

Section 8.3.5 will be modified to delete the reference to the executive committee members from the first sentence and the second sentence will be deleted.

Section 2.1.1 will be modified to delete the "under 19 years of age" clause.

Gayle Hazen letter to the board: Ms. Hazen sent a letter to the board because her daughter was not retained on the 90 roster. She indicated in the letter that during the year her daughter had received positive evaluations and that although there was an incident at the Far North where her daughter and another player were disciplined, she was not aware that the coaches were considering cutting her daughter from the team. Input from another team parent from the 90 team showed that the player had a lack of competitiveness and that the decision was supported by the majority of the other parents on the team. The reason for the non retention did not include the Far North incident, but was due to the large volume of girls who tried out for the team and who demonstrated better soccer skills. This letter was not an appeal, but more of a informational letter, letting the board know the circumstances. It was decided that the board would respond to the Hazen family and let them know that some changes were made to the general procedures to require evaluations by June 30, and to also explain that during try-outs none of the players are guaranteed a slot on the team, and that if a new person trying out demonstrated better skills, attitude, commitment, etc., that an existing player may be subject to being cut from the team.