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Eclipse Board Minutes
  1. Call to Order
    The meeting was called to order by Greg Gibson, President at 5:09 PM.
  2. Roll Call
    The board members marked with an "X" were in attendance:

    3. "X" Board Member Team Position Executive Board

    Alden, Sara 84A Coach

    X Bender, Gary 88 Manager

    Gibson, Danny 89 Coach

    X Gibson, Greg 82/88 Coach President

    Edminston, Gena 86 Registrar

    X Bruce Merritt 88/89 Vice-President

    X Hope Swoffer 90 Treasurer

    X Stuvek, Sallie 86 Manager Secretary

    Beagle, Summer 90 Co-Coach ( 1 vote total)

    Jennifer Smith 90 Co-Coach (1 vote total)
    Team Representatives and Guests in attendance (marked with an "X")

    Colang, Linda 89

    Graham, Jerrie 86

    Kadel, Polly 86

    X Olson, Patty 84P/88

    X Port, Kathy 88

    X Port, Rick 88

    X Vredenburgh, Cindy 88

    Zellweger, Amber 90

    Templeton, Mark 90

    Templeton, Sandy 90

    Arundale, Robert 84P

    Bruce Merritt 88/89

    Karla Bright 88

    X Louma, Beverly 91

    X Louma, Brian 91

    X Gilbert-Gard, Lyn 91

    X Faulkner, Sue 91

    X Woods, Alfred 88/90

    X Woods, Marsha 88/90

    X Krause, Dhana 89

  3. Introductions of Guests
    No guests, all participants affiliated with an Eclipse team.
  4. Acceptance of Minutes
    The minutes from the May 20, 2001 and July 29, 2001 meeting were reviewed and approved. The motion to approve was made by Gary, seconded by Hope and passed unanimously.
  5. Financial Statements
    Hope gave the checkbook balance at $12,673.95, and the savings account balance as $4,134.84. A refund from FYSA for $690 was received. The 89’s have not paid the try-out fees and need to submit them to Hope. The board agreed to refund the try-out fees to the 86 players who tried out as the status of that team has yet to be determined. The raffle raised an estimated $3,000 for the club.
  6. Old Business

    7. CRAD: The CRAD group will be meeting to review evaluations. Please remind teams to turn in coaches evaluations. The CRAD will also discuss the coaching status of the 90 team. Fees are expected to remain the same as set last year. The question about an indoor coach was raised as Jennifer is committed to returning next summer, but Emily (the winter fill-in) needed to leave the state after the 9-11 incident. The board will find a replacement coach, any suggestions should be given to Greg. The CRAD will also review the fees to be sure that they should be by player, and not team.

    TRY-OUTS: All try-outs have been completed except the 92 team. Try-outs for that team will be in the spring. The Eclipse dues will remain the same at $80.00 and should be paid as soon as the teams are formed in the fall. Send the official team roster to Hope, Sallie and Gena.

    This year the comments about the try-outs were that they were confusing with the three different try-out dates/times. Sallie reported that is was also administrative more complex and the advertising costs were higher. In the future, we will try to have all try-outs scheduled for the same period. Coaches/Managers need to stress try-outs to all players. When younger players try out for several different teams, they need to make this clear and participate in all the try-out sessions. Coaches evaluations should be honest to players, so that no preconceived expectation for the player is set during try-outs. Next year, we should have a planning meeting prior to try-outs to organize the activities and drills.

    MST/RAFFLE PROCEEDS: A committee of the following individuals was named, they will meet to set goals for income and to determine the appropriate distribution of this years money. The committee consists of: Marsha, Linda, Hope, Cindy, Sallie, Patty, Amber, Susan, Brian and Bruce Gardner. The committee will report their findings at the next board meeting.

    84A TEAM UNIFORM ISSUE: Sara had asked to address the board about the uniform non-compliance before any communication was sent to the team members. As she was not at the meeting, this was postponed until she is available to discuss.
  7. New Business
    8.

86 TEAM: There is the possibility that the Lizards and Eclipse girls in the 86 bracket will combine to form a United team for next summer. Greg/Mariann will use the indoor season to see if it will work. Players who do not make the United team may be about to combine with the 85 team. The other possibility is that the 85 and 86’s Eclipse teams could combine and play in the upper division bracket. Marsha motioned to refund the try-out fees to the 86 players, 2nd by Gary, motion passed unanimously.

STATE CUP: State Cup will be in Fairbanks next year and FYSA is looking for a Chair. They are also interested to know if Eclipse would be interested in organizing the MST again next summer. Sandy and Dennis Boltz are the State Cup Chairs, but they do not organize the event for each city.

INDOOR: All teams must be registered for indoor by 9-21-01. Contact for gym cancellations will be Dhana Krause. Please let her know if your slot will not be used for any scheduled time.

PROPOSED U11 BOYS TEAM: Rick Port suggested forming a U11 Boys Eclipse team. This would allow the Club to branch out and begin offerring services to all youth. He proposed this on a trial basis for the next year (indoor winter and next summer). Rick would coach the team. This would require a change to the by-laws as they specify "girls". The majority of the board was receptive to the idea and agreed to present this to the membership at large at the AGM. The motion to allow a boys U11/12 team on a 1 year trial was made my Gary, seconded by Marsha and all passed with all but one vote against.

AGM: Sallie has the notices ready and they will go out by 9-28-01. It will be scheduled for 11-3-01, 7PM at Ryan. The potluck will begin at 6PM, Sallie will make the food assignments. The club will provide utensils. The board approved giving 3 Eclipse memberships as door prizes, valued at $80.00 each. Both the President and the Secretary position are up for election. Sallie noted that she is not interested in retaining her elected Secretary seat.

Next Board Meeting - The next Eclipse Board meeting will be scheduled after the first of the year. Date and time to be announced.

 

The meeting adjourned at 6:20 PM.