Minutes

Eclipse Board Meeting 8-21-2005, 4-6 pm

Farthest North Girl Scout Council meeting room (Old Steese Hwy)

 

Meeting Started at:  4:12

Members Present:  Larry Bright, Kathy Port, Barb Stockwell, Hope Swoffer, Gary Bender, Alan McGinty, Susan Faulkner, Bruce Gard, Greg Gibson, Bev Luoma, Brian Luoma, Howard Maxwell, Fabio Mariutto, Rick Port, Kim Stokes, Kate VanHoomissen, Sue Bishop, Sarah Keller, Steph McGinty, Elizabeth Styers, Cindy Vredenburgh, Bill McKennie, Larry Foster, Dave Veazey, Roger Evans

 

Review of Minutes:  No minutes available.

Financial Update:  Activity included Solstice Clinic income and expenses; Coaching fees and travel; Uniforms, Membership dues; and Tournament fees.  Late filing fee to IRS will probably be returned; form was filed electronically.  ESC is currently looking for a new accounting firm.  Schneider & Shilling was suggested.  Sarah Keller will introduce Hope to them.  Total assets equal $11,176.53.

 

Old Business:

 

  1. Fitness/Agility Training Program Proposal:  Gary Bender presented a proposal to make Speed and Agility Training available for all ESC players.  This training would be similar to the training at the Solstice Clinic.  The Club would purchase the equipment and provide weekly gym time; volunteers would also be needed during the training sessions.  The cost of the equipment would be $261 plus shipping.  Kathy Port made a motion to accept the proposal as written.  Greg Gibson seconded.  Sue Bishop asked about the cost of gym time – Gary said any size gym will do; other issues will need to be worked out with FYSA, including insurance.  Several activities can be performed with the equipment.  Gary also learned pressure training this summer, which requires no equipment.  Larry Foster said two ladders would be better.  Greg Gibson added a friendly amendment to the motion to purchase two ladders instead of one.  Motion passed.
  2. Eclipse Raffle Wrap-up:  Liz Styers reported preliminary figures for the Mandatory Raffle.  $31,640 was raised, with $22,640 returning to the player IPAs.  The Club General Fund will receive $9,000, with approximately $5,000 will remain after prizes, expenses, and taxes have been covered.  About 12 players did not participate, resulting in their teams having to pay for the required Ôone bookÕ contribution.  She will confirm the rosters with Hope Swoffer before finalizing the figures.
  3. Wrap-up Meeting with FYSA – update:  Larry Bright has spoken with Dave Milne.  They will be setting up a wrap-up meeting with FYSA and the coaches to discuss the Summer Season.
  4. Club Photo:  Hope Swoffer did not have an update on the cost of the Club photo.  Sizes available will be 5x7, 8x10, and 11x14.  A photo will be provided for the ESC web site.  Kathy Port said it would be nice to have the photos available by the Annual General Membership Meeting in October.
  5. Carlson Center concession stand:  The Carlson Center has asked ESC to run the West Concession stand again this year.  The hockey schedule will be available after the first of September.  Workers earned $12,000 last year, all going into IPAs.  This is good PR for the Club; all workers are reminded to wear team shirts while working.
  6. Registrar:  The Brodericks are stepping down as Club Registrar, Derek is leaving in the Spring and the job is too big for one person – due to the increased number of teams now in ESC.  Pam is willing to help, but not do it alone.  Larry Bright would like the Club to have Co-Registrars.
  7. Update on FYSA activities:  Brian Luoma summarized the info:  Fall Indoor Session closing date is August 30 for rec and September 6 for comp.   The FYSA AGM is Firday, August 26 at the FYSA Fields and 6pm .  Brian is running for Board Representative again.  The offices of Vice President and Treasurer and two Board Representative positions are up for election.

There are two small fields and two large fields available for scrimmages with referees through September at no cost.

 

 

 

 

New Business:

 

1.   Trainer Proposal – update/status:  At the last Coaches Meeting, the Coaching Staff discussed the need to help the coaches work better as a team.  Greg Gibson suggested establishing a pilot program to provide options to the coaches for trainers to work with their teams for the summer for a fee.  Both the players and coaches would be trained and would receive frequent evaluations.  Larry Bright suggested having two trainers – divided for the older and younger teams.  Kathy Port suggested a proposal be prepared and presented to the Board before spending more time on the subject.  Larry Bright asked for a committee to work up and present a proposal to the coaches, which would then be updated and revised prior to presenting to the Board.

2.   New Coaches:  Coaches for the new teams need to be approved before the Try-Out schedule is advertised.  Larry Foster was introduced to the Board; he has applied to be the coach for the older girls team, the age composition will not be known until after Try-Outs have been completed.  Larry Bright summarized several letters of reference, resume, and letter of intent.  Experience includes High School in Alaska and other states, college, and international; he possesses a C License.  Larry Foster provided his coaching philosophy of player development for success.  He has a strong technical background and started the Flaming Lizards Soccer Club.  Kathy Port asked if he would still be associated with the Lizards.  Larry has made a commitment to coach the team as long as there is a team to coach.  Howard Maxwell mentioned that Greg Gibson has written a letter stepping down as coach for the older girls.  Sarah Alden is still interested in being involved.  The number of girls at Try-Outs will determine how the older teams are structured.  Greg Gibson made a motion to approve Larry Foster as the coach of the oldest Eclipse Girls soccer team.  Kathy Port seconded.  Larry has received the ESC coaching requirements and has no problems with them or sees any conflicts.  Larry said he has been approached to be the LizardÕs president again, but prefers coaching.  Coaching conflicts with tournament games at the same time was discussed.  Larry feels he will have  good assistant coaches and has handled the same situation multiple times in the past.  Motion passed.

E96:  Al Bravo has applied.  Alan McGinty spoke with him this afternoon and told the Board that Al said if he didnÕt show up for this meeting, he did not want the position due to the time commitment.

P96:  Howard Maxwell would like to development the boys team.  Kathy Port made a motion to make Howard Maxwell the coach of the U11 Boys team.  Sue Bishop seconded.  Howard discussed how he would manage the conflicts of coaching two teams and would help develop a coach if one was interested.  Greg Gibson is not ready to commit to coaching again, but could be in a few months.  Motion passed.

E97:  Dave Veazey has applied for coach of E97.  He has developed chemistry with the player and parents through the clinics he has been holding over the past year.  He has helped develop the E 95 team and found it difficult to be and ESC coach when there has not been prior experience with the Club.  He is in favor of developing coaches prior to a coach taking over a team.  Discussion will continue at the next Board Meeting.

3.   Final Details for Fall Tryouts:  Kathy Port requested each team to provide a table and chairs and cash box/money envelop.  ESC will provide the Try-Out form and Information Sheet, Clip Boards, and tape & markers for numbers.  IPAs cannot be used to pay the try-out fee.  All players trying-out must be notified within two weeks.  All coaches must wear their coaches shirts; all volunteers should wear an Eclipse or Phoenix shirt.  Larry Bright and Kathy Port will attend the Try-Outs; Larry will speak to the players and parents at the beginning of the sessions on the first day.  Howard Maxwell suggested the smoke policy should be if the Borough lists the smoke as hazardous, the try-outs will not be held.

      Coaches were asked to remind their managers to have Coach Evaluation turned in soon.

4.   Beyond Rec – Developmental Program Proposal:  Summarized in 2 above.  Will be rescheduled for a later meeting.

5.   General Membership Meeting – Date:  I LEFT THE MEETING EARLY AND NEED INPUT FOR THIS SECTION!!